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Thursday, April 17, 2014

Graduate student volunteer opportunity at ASCA's 2014 Conference





If you are a graduate student and interested in volunteering at ASCA's 2014 conference in Orlando, please read the important message below:

To whom it may concern:

Hello there! Our names are Hillery Duperly and Lauren Tandy, and we are two graduate students studying at the University of North Florida focusing on our masters in school counseling through the SOAR program. As you may have heard, the American School Counselor Association is holding their annual conference this summer in Orlando, Florida and we have been lucky enough to have obtained the position of Volunteer Coordinators from the meetings coordinator; Kelly Frey. This means we are in charge of recruiting, organizing, and training volunteers who will be used at the conference. The purpose of this letter is to involve as many graduate students as we can in this wonderful opportunity. We are anticipating the need for about 60 or so volunteers to sign up for the different positions and shifts across the four day conference. With the need for this many participants, we are hoping that you would be willing to extend our invitation to the graduate students in your program and encourage them to not only attend the conference but, also volunteer.

The conference again will be held in Orlando, Florida on June 29 to July 2 at Disney’s Swan and Dolphin Hotel. ASCA has lined up over 100 breakout sessions, amazing speakers, and of course wonderful opportunities for networking. Volunteers will be asked to work different positions from registration, exhibits, and session monitors; which will be further explained in detail when they sign up. We ask that the volunteers are not only graduate students but ASCA members who have already or plan on registering for the conference. Registration should be completed before June 1st but we warn everyone that conference prices increase on May 1st so we encourage registration completion before then. If participants sign up for volunteer shifts before registering for the conference they need to keep in mind that if they do not also register for the conference before June 1st their shifts will be released and made available for someone else. Volunteers will be reimbursed for part of their fees depending on the number of shifts and type of shift they sign up to volunteer for. Reimbursement will take place after the conference once we know the shifts have been worked. Besides the reimbursement, the benefit of volunteering for this event will be the ability to pick and choose freely which sessions and times they want to volunteer for, allowing the opportunity to still attend the session they show interest in.

If you are interested, please contact us at: ASCAvolunteers14@gmail.com. As mentioned earlier, there are two of us working on this project so if anyone has questions we should have a response in a very timely manner. We thank you in advance for taking the time to mention this to your students and hope that we have a positive turn out to help represent your institution. 

Sincerely,
Hillery Duperly
Lauren Tandy

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